Safe Harbor Privacy Policy

R.O.G. SCREENING AND SELECTION, LLC is a consumer reporting agency governed by the Federal Fair Credit Reporting Act (“FCRA”), among other applicable laws, As such, R.O.G. SCREENING AND SELECTION, LLC maintains both internal and external procedures to help ensure the confidentiality, integrity, and security of personal information that we obtain as a result of conducting background verification services for our clients.

R.O.G. SCREENING AND SELECTION, LLC has joined the U.S. Department of Commerce’s “Safe Harbor” program to comply with its’ principles regarding personal information collected from consumers who reside in the European Union. We adhere to the seven Safe Harbor Privacy Principles as explained below.

 

Additional information related to the Safe Harbor program can be found by visiting the U.S. Department of Commerce’s Safe Harbor Website at http://export.gov/safeharbor.

1. Notice
R.O.G. SCREENING AND SELECTION, LLC receives personal information about consumers from its clients. R.O.G. SCREENING AND SELECTION, LLC’s clients certify to R.O.G. SCREENING AND SELECTION, LLC that (a) they have obtained the consumer’s consent to share this information with R.O.G. SCREENING AND SELECTION, LLC for purposes of conducting background verifications on the consumer for employment or other permissible purposes under the FCRA and or other applicable law; (b) they will use the results of R.O.G. SCREENING AND SELECTION, LLC’s background verification information for those permissible purposes only. This can include hiring, promotion, and discharge decisions, as well as inclusion into certain health care programs.
R.O.G. SCREENING AND SELECTION, LLC prepares reports for its clients that are in compliance with FCRA or other applicable law and correspond with the consumer’s authorization. The report information can include, but is not limited to Criminal Arrests / Convictions, Consumer Credit Report, Employment / Education History, Driving Record and Residence History.
R.O.G. SCREENING AND SELECTION, LLC provides their contact information in accordance with FCRA or other applicable laws to the consumer who may have inquiries, concerns or complaints with the information provided to the client.

2. Choice
In accordance with the Safe Harbor Privacy Principles, R.O.G. SCREENING AND SELECTION, LLC will not use the consumer information for any other purpose than stated, without first giving the consumer an opportunity to “opt out” from such use. If the information is “sensitive” information as defined in the Safe Harbor Privacy Principles (i.e., personal information specifying medical or health conditions, racial or ethnic origin, political opinions or philosophical beliefs, trade union membership or information concerning the sex life of the individual), R.O.G. SCREENING AND SELECTION, LLC will use the information for an incompatible purpose only if the consumer affirmatively authorized “opt in” for that use.
3. Onward Transfer (Transfers to Third Parties)
R.O.G. SCREENING AND SELECTION, LLC will only disclose consumer information to the R.O.G. SCREENING AND SELECTION, LLC client who is authorized to receive that information based on an executed Service Agreement between R.O.G. SCREENING AND SELECTION, LLC and the client specifying that (a) the client comply with FCRA and other applicable privacy laws and (b) there is a written authorization from and by the consumer allowing both R.O.G. SCREENING AND SELECTION, LLC and R.O.G. SCREENING AND SELECTION, LLC’s client to have access to their information.

4. Access

R.O.G. SCREENING AND SELECTION, LLC allows the consumer to access and receive a copy of the information provided by R.O.G. SCREENING AND SELECTION, LLC to the client in accordance with FCRA or other applicable law. Consumers may also request that R.O.G. SCREENING AND SELECTION, LLC correct, amend or delete information that the consumer feels is inaccurate by contacting R.O.G. SCREENING AND SELECTION, LLC directly at (877) 372-1437.

 

The consumer can also email R.O.G. SCREENING AND SELECTION, LLC at support@rogscreening.net with their concerns. In either case, R.O.G. SCREENING AND SELECTION, LLC will require proof of the consumer’s identity prior to taking any further action. If R.O.G. SCREENING AND SELECTION, LLC determines that there is a legitimate discrepancy in any reported information, R.O.G. SCREENING AND SELECTION, LLC will (at its own expense) re-verify any information in question. If the information is amended due to a discrepancy, R.O.G. SCREENING AND SELECTION, LLC will make that information available to the client.

5. Security
R.O.G. SCREENING AND SELECTION, LLC takes all reasonable precautions to protect the personal information received about consumers. While R.O.G. SCREENING AND SELECTION, LLC cannot guarantee the security of that information, we utilize a combination of online and offline security technologies, procedures and organizational measures to help safeguard consumer information against loss, misuse, and unauthorized access, disclosure, alteration and destruction.
R.O.G. SCREENING AND SELECTION, LLC utilizes Secure Socket Layer (SSL) data encryption when data is transmitted over the Internet to our web site. There are layered firewalls and other security technologies to help prevent unauthorized access to our system. Strong password protection protocols are used on our computers, and employees are kept up-to-date on our security and privacy policies. The servers used to store consumer information are maintained off site and in a secure environment with appropriate security measures.

6. Data Integrity
R.O.G. SCREENING AND SELECTION, LLC is committed to take the proper legal steps in accordance with applicable law to ensure that the information we provide to clients and consumers is accurate, complete, current, and reliable for its intended use. R.O.G. SCREENING AND SELECTION, LLC cannot be responsible for errors that exist within public court records or within records of other consumer reporting agencies, such as the national credit bureaus, and therefore cannot act as a guarantor of the information. As stated in section 4, R.O.G. SCREENING AND SELECTION, LLC is available to any consumer who believes that the information provided is not accurate.

7. Enforcement
R.O.G. SCREENING AND SELECTION, LLC conducts in-house verification of its compliance with the Safe Harbor Privacy Principles. You can submit a complaint directly to R.O.G. SCREENING AND SELECTION, LLC about its privacy practices by contacting (877) 372-1437 .

Changes to this Privacy Policy
R.O.G. SCREENING AND SELECTION, LLC may revise this policy as new products and services are added. If we decide to change the content of this Safe Harbor Policy, we will post the revised policy in its place at this location. If we revise this Safe Harbor Policy, we will not use or share your information in a way that is inconsistent with the policy that was in effect when your information was collected without first giving consumers the opportunity to opt out from such use or disclosure.
Contact Information

If you have any questions regarding our privacy policy, please contact us at:
R.O.G. SCREENING AND SELECTION, LLC

Attn: Safe Harbor Policy
61 Windermere Street Suite 100

Fairfield, CT 06825